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Becca LynnPenn Fabrication LLC, , Teleflex Marine, Plymouth Whitemarsh High School26connectionsJoin LinkedIn & access Becca’s full profileJoin LinkedIn and access Becca’s full profile. It’s free!As a LinkedIn member, you’ll join 300 million other professionals who are sharing connections, ideas, and opportunities.See who you know in commonGet introducedContact Becca directly26connectionsPenn Fabrication LLCOffice AssistantStarting May 2015
BackgroundExperiencePenn Fabrication LLCAccounts Payable
Accounts Receivable
Credit and Collections
PurchasingCollect outstanding accounts receivable to ensure prompt payment of all invoices due based on payment terms via phone calls, email and facsimile
Interact with Management regarding marginal, disputed and problem accounts. Identify customer issues early and escalate to management and sales.
Reconcile accounts for deductions, returns, unapplied cash and charge backs for assigned customer base
Process and review non-financial credit information including credit agency reports, bank/trade reference reports and public record information
Process system generated credit exception orders for assigned customer base
Responsible for the formation and execution of demand letter and collection packages for bad debt accounts
Provide recommendations for enforcing terms or preparing a payment plan directly with the customer
Administer company credit application process
Review applications and information for new and existing customers (credit report review and analysis, credit limit recommendations and review, credit scoring programs, etc.)
Review credit appeals and make recommendations for potential changes needed to the pay terms and or credit limit
Recommend approval or disapproval for requests to override credit holds
Is conversant in relevant legal, regulatory and compliance issues
Review open accounts for collection efforts and make recommendations on pending orders, extending additional credit and closing accounts to Credit Manager
Handle evaluation issues of new and existing customers and make appropriate recommendations
Make outbound initial confirmation calls and collection calls as assigned and immediately report potential collection issues or problems to the appropriate branch staff for resolution
Handle demand letters for bad checks
Work with local law enforcement to assist in collection efforts of bad checksDistribute Mail
Mailing of monthly statements to residents
Complete monthly usage report
Respond to emails and phone calls for residents account questions
File deposits
Maintain and update resident database
Setup newly acquired properties and residents
Streamline the Accounts Receivable Department
File resident formsProcess Collection Letter/ Collection Attorney reports for Property Manager approval
Send 30 day demand letters and send residents to attorneys for collections.
Enter vouchers for payments to attorney’s
Provide updated resident ledgers to attorney’s
Attend court dates as needed.
Weekly updating of collection notes for residents
Complete monthly reports to be approved for financials.
Work out payment arrangements with Residents
Resolve Resident disputesEnter all payments received from residents including checks, direct debits, web payments and ACH payments.
Scan all checks received into Meridian Bank via online.
Upload ACH/Direct Debit payments and process online.
Import all Web Payments
Apply charges to residents’ accounts for Monthly Assessments/Rental Fees, Late Fees, Legal Fees, Violations, In-service fees, Utility Charges and Special Assessments.
Setup Residents for Direct Debit processing
Journal Entries
Transfer money through wire transfer online.
Balance various GL accounts to the Balance Sheet, Income & Expense Statement and Accounts Receivable Reports
Reconcile bank statementTeleflex MarineProcess checks received through Wachovia lockbox, wire transfers and ACH
Application of customer credits
Enter all Accounts Receivable information onto Excel spreadsheet and reconcile Accounts Receivable General Ledger accounts
Research customer short payments and resolve customer discrepancies
Enter short payment information into Automated Credit Approval system
Assisted the Collections department in collecting past due monies
Printed, reviewed and sent customer statements, invoices and proof of deliveries
New account setup and maintenance
Weekly AR forecast
Month end close
Responsible for compiling and reporting AR Securitization to individual locations and to PNC Bank
Assisted Credit Manager with special projects
Research and prepare refund checks for customer accounts
Process and prepare Sales Commissions
Conduct internal audit on customer accounts
Organize and maintain customer files and records
Organize and maintain all bank reports
Organize Credit Department office
Responsible for office supply ordersGather checks and remittances for the daily bank deposits, make photocopies of checks, fill out deposit slips and post checks to customer accounts
Process checks received through Bank lockbox
Process and post all credit card transactions for customer accounts
Processing branch cash intake- Print reports for each branch, gather all required paperwork, post money and credit cards against sales, reconcile branch accounts and contact branch Mangers regarding problems
Enter all Accounts Receivable information onto Excel spreadsheet and reconcile Accounts Receivable General Ledger accounts
Maintain all Cash on delivery accounts
Research customer short payments and resolve customer discrepancies with Sales, Returns and Project departmentsColonial Electric SupplyReviewed customer accounts
Contacted customers via telephone, facsimile, email and mail regarding their account status
Printed, reviewed and sent customer statements, invoices and proof of deliveries-obtained proof of deliveries from vendors on direct shipments
Met with customers to review account balances, status and discrepancies
Researched and resolved customer discrepancies with Sales, Returns and Project departments
Reviewed past due accounts with the Credit Manager to make decisions on account status
Released orders for customers accounts
Reviewed customer credit limits with the Credit Manager
Maintained customer credit limits
Composed credit hold letters and demand letters for customers with past due balances
Completed required documentation and maintain accounts placed with an outside collection agency or District Court
Maintained customer files and accounts by obtaining current credit applications and updating information in the system
Handled sales tax deductions by obtaining correct exemption forms for various states, checking forms for accuracy, updating customer accounts to reflect their exemption status, and gathering invoices to be credited
Assisted Credit Manager with various projects-typing letters, sending letters, completing Federal Express packages, making spreadsheets through Excel and manually type invoices
Gathered and entered information for the Mid Atlantic Credit Group and attend monthly meetings
Researched customer short paymentsReviewed past due accounts from an aging provided by the Credit Manager
Contacted customers via telephone, facsimile and mail regarding past due accounts and account status’s
Sent invoices, statements and proofs of deliveries to customers
Met with customers to review their account balances and status, review account discrepancies and explained how the Collections department worked
Worked on customer discrepancies with the Inside and Outside sales department and with the Returns department
Placed customers on credit hold for non payment and sent required paperwork to the customers
Filled out appropriate paperwork to send a customer to an outside collection agency
Requested credit reports on customers through Dun and Bradstreet
Reviewed credit reports with the Credit Manager to make decisions on increasing credit limits
Organised and filed customers tax exemption certificatesReconciled bank and credit card statements for multiple accounts and locations
Posted general ledger entries
Reconciled general ledger accounts
Assisted Accounts Payable by reconciling vendor statements and obtaining past due invoicesResponsible for costing of all inventory products
Disbursed funds to vendors on a weekly basis
Responsible for maintaining vendor accounts by matching, verifying, vouchering and posting all invoices and receipts
Responsible for maintaining accurate cost accounting of inventory products by regularly reviewing, reconciling and following up on vendor statements
Maintained accurate discounts, unit costs and ISBN’s and minimum order quantities
Tracked, coordinated and maintained payments to freight companies that ship for inventory vendors
Calculated estimates of cash needed on a weekly basisPerformed a biweekly payroll
Worked with Human Resources to transfer payroll deductions from HRIS system to ADP system
Received and processed employee hours from regional offices
Issued and verified biweekly paycheques and direct deposits
Prepare customised reports pertaining to payroll
Provided advice, instructions and answers to employees and management on procedures and payroll
Processed W-2 forms
Performed yearly payroll functions
Reconciled payroll checking account monthly
Posted payroll general ledger entries biweekly
Reconciled payroll general ledger accounts monthly
Processed and arranged payments for local, state, federal, income and unemployment taxes
Prepared and recorded all cash receipts
Prepared and processed royalty statements and payments per contract stipulations to authors and companies
Completed and obtained necessary information on credit applications for new vendors on timely basis
Completed tax identification forms and resale certificates
Processed and posted all credit card sales
Assisted with preparation and data entry of journal entries
Entered all cancelled checks onto an Excel spreadsheet and posted into MAS90 systemSkillsEducationPlymouth Whitemarsh High SchoolActivities and Societies:&Steering Committee
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